Photography Services Agreement
This Photography Agreement (“Agreement”) is made between Celena Arzate Photography (“Photographer”) and the undersigned client (“Client”) for the provision of photography services.
Services Provided
Photographer offers the following services:
Studio and Outdoor Portrait Session
Athlete Headshots and Branding Sessions
Game Day Action Photography
Team and Media Day Sessions
Event Photography (Weddings, Celebrations, Corporate Events)
Social Media Content Creation and Graphics
The specific services to be provided will be outlined in the booking confirmation sent to the Client.
Deposit & Payment Terms
A non-refundable deposit of 20% is required to book. The deposit is due within 48 hours of your initial inquiry. If the deposit is not received within this time frame, the date will be released and made available to other clients. Your session is not officially confirmed until the deposit and signed agreement are received.
Final payment is due on or before the day of the session or event.
Payment methods accepted: Venmo and Apple Pay
Cancellations made with at least 48 hours’ notice may transfer the deposit toward a future session within 60 days (subject to availability). Cancellations with less than 48 hours’ notice will result in forfeiture of the deposit.
Rescheduling & Cancellations
Rescheduling due to weather or unforeseen circumstances is permitted with appropriate notice.
For Game Day sessions, if an event is canceled or rescheduled due to weather, the Client’s session will transfer to the rescheduled event or a future session credit will be issued.
Media Release & Usage Rights
By booking a session, the Client grants Celena Arzate Photography the right to use images from the session for promotional purposes, including but not limited to social media, website galleries, advertising, and marketing materials.
If the Client prefers that their images not be shared publicly, written notification must be provided before the session.
All final images remain the intellectual property of Celena Arzate Photography and may not be altered, sold, or reproduced without written consent.
Delivery Timeline
Edited images will be delivered within specific services to be provided will be outlined in the booking confirmation sent to the Client and delivered via a private online gallery.
Celena Arzate Photography does not offer a rush delivery fee. Please plan accordingly.
RAW images are not provided under any circumstances.
Liability
The Photographer is not liable for any injuries, damages, or loss that occur before, during, or after the session. While every effort will be made to provide high-quality images, the Photographer is not responsible for factors beyond their control, including weather, lighting conditions, or subject behavior.
Additional Event Photography Terms
This section applies to clients booking event coverage, including but not limited to birthdays, celebrations, bridal showers, baby showers, corporate events, and community gatherings.
Coverage
Photographer will document the event with a mix of candid moments, detail shots, and group portraits as time and flow allow. Coverage is based on the number of hours booked and may include moments such as guest arrivals, venue details, interactions, scheduled activities, and posed group photos.
Start & End Time
Photography coverage will begin and end at the agreed-upon time. Any additional time requested beyond the scheduled duration is subject to availability and will incur an additional hourly fee.
Client Responsibility
Client agrees to provide key event timing details, address, and a designated point of contact at the event, if applicable. If a specific moment must be captured (e.g. cake cutting, performance, speech), it is the client’s responsibility to inform the photographer beforehand or ensure the event contact communicates timing clearly.
Guest Participation
Photographer will make reasonable efforts to capture all key individuals, but cannot guarantee photos of every guest in attendance unless coordinated in advance.
Delivery
Edited images will be delivered within specific services to be provided will be outlined in the booking confirmation sent to the Client and delivered via a private online gallery. Celena Arzate Photography does not offer a rush delivery fee. Please plan accordingly.
RAW images are not provided under any circumstances.
Liability
Photographer is not responsible for obstructed or missed shots due to guest interference, venue restrictions, or events outside of reasonable control (e.g. lighting conditions, weather).